Privacy Policy

Last updated: April 7, 2026

1. Introduction

Welcome to Notafy ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application Notafy: AI Voice Recorder (the "App"). We are committed to protecting your privacy and ensuring that your personal data is handled responsibly.

By using the App, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this policy, please do not use the App.

2. Information We Collect

We may collect the following types of information:

• Voice Recordings: Audio files you record within the App or import from your device.
• Transcriptions: Text generated from your voice recordings through our AI transcription service.
• AI Summaries: Key points and summaries generated by AI from your transcriptions.
• Device Information: Device model, operating system version, unique device identifiers, and app version.
• Usage Data: Information about how you interact with the App, including features used, recording duration, and language preferences.
• Purchase Information: Records of in-app purchases and subscription status, processed through Apple's App Store.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve the App's core functionality, including recording, transcription, and AI summarization.
• To process and fulfill your subscription and in-app purchases.
• To personalize your experience and provide content relevant to your language preferences.
• To analyze usage patterns and improve our AI transcription and summarization accuracy.
• To communicate with you about updates, support requests, and important notices.
• To detect and prevent technical issues, fraud, and security threats.

4. Voice Data and Audio Processing

Your voice recordings are the core of our service. When you record or import audio:

• Audio files are stored locally on your device until you initiate transcription.
• When you request transcription, audio data is transmitted securely to our processing servers using TLS/SSL encryption.
• AI transcription and summarization are performed on secure cloud infrastructure.
• We do not use your voice recordings to train general AI models or share them with third parties for any purpose other than providing the transcription service.
• You can delete your recordings and transcriptions at any time through the App.

5. Data Sharing and Third Parties

We do not sell your personal information. We may share limited data with the following categories of third parties:

• Service Providers: Cloud infrastructure and AI processing providers who help us deliver transcription and summarization services, bound by confidentiality agreements.
• Analytics Providers: To understand app usage patterns and improve our services (aggregated and anonymized data only).
• Legal Requirements: When required by law, regulation, or legal process, or to protect the rights, property, or safety of our users.

6. Third-Party Services

The App may integrate with or rely on the following third-party services:

• Apple Services: iCloud sync, App Store for purchases and subscriptions, and Siri Shortcuts integration.
• Speech Recognition APIs: For AI-powered audio transcription in 20+ languages.
• Analytics Services: To collect anonymized usage statistics that help us improve the App.

Each third-party service operates under its own privacy policy. We encourage you to review their policies.

7. Data Retention

We retain your data for as long as your account is active or as needed to provide you with our services. Specifically:

• Voice recordings and transcriptions remain on your device and in your account until you delete them.
• Account and subscription data is retained for the duration of your subscription and a reasonable period afterward for record-keeping purposes.
• Anonymized usage analytics may be retained indefinitely for product improvement.

When you delete data through the App, we initiate removal from our servers within 30 days.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Deletion: Request deletion of your personal data, including voice recordings and transcriptions.
• Portability: Request your data in a portable, machine-readable format.
• Correction: Request correction of inaccurate personal data.
• Opt-Out: Opt out of certain data collection practices, such as analytics.

To exercise any of these rights, please contact us at [email protected].

For European Economic Area (EEA) Residents (GDPR): If you are located in the EEA, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local supervisory authority, the right to restrict processing, and the right to object to processing based on legitimate interests. Our legal basis for processing personal data includes your consent (which you may withdraw at any time), the performance of our contract with you (providing the transcription service), and our legitimate interests in improving the App. For data transfers outside the EEA, we rely on Standard Contractual Clauses approved by the European Commission.

For California Residents (CCPA/CPRA): Under the California Consumer Privacy Act and California Privacy Rights Act, California residents have the right to know what personal information is collected, request deletion of personal information, opt out of the sale or sharing of personal information, and not be discriminated against for exercising these rights. Notafy does not sell or share your personal information as defined under CCPA/CPRA. To submit a verifiable consumer request, contact us at [email protected].

9. Children's Privacy

The App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal data, please contact us at [email protected], and we will take steps to delete such information from our systems.

10. Security Measures

We implement appropriate technical and organizational measures to protect your personal data, including:

• TLS/SSL encryption for all data transmitted between the App and our servers.
• Encryption of stored data at rest on our servers.
• Regular security audits and vulnerability assessments.
• Access controls limiting who can access personal data within our organization.

While we strive to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from your jurisdiction. When we transfer data internationally, we implement appropriate safeguards to ensure your data remains protected in accordance with this Privacy Policy and applicable data protection laws.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy within the App and updating the "Last updated" date at the top of this page. We encourage you to review this Privacy Policy periodically for any changes. Continued use of the App after any modifications constitutes your acknowledgment of the updated policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: [email protected]
• Developer: ELENA SPYRYDONOVA